Our client is a leading US law firm with a well-established international network, including a growing presence across the Middle East. As part of the continued expansion of its Riyadh office, the firm is seeking a polished and professional Receptionist to be the first point of contact for visitors, clients, and employees, helping to establish high front-of-house standards in a brand-new office environment.
The Role
This is a fantastic opportunity for an experienced, bilingual receptionist to play a central role in shaping the front-of-house function of a new international office. Reporting to the Director of Operations, you will provide reception and administrative support, ensuring every visitor and caller experiences a professional, welcoming, and efficient service. You will also help define and embed reception processes and visitor management protocols from day one.
Key Responsibilities
- Act as the first point of contact for all visitors, clients, and employees, ensuring a professional and welcoming experience at all times
- Greet, register, and direct visitors, managing access protocols and maintaining accurate visitor logs
- Answer, screen, and route incoming calls, emails, and general enquiries promptly and professionally
- Manage meeting room bookings, calendars, and appointments across teams
- Receive, sort, and distribute incoming mail, deliveries, and correspondence
- Maintain a clean, organised, and presentable reception and front-of-house area
- Coordinate courier bookings and monitor reception supplies, stationery, and pantry items
- Communicate confidently in both Arabic and English, written and verbal
- Provide general administrative support including data entry, filing, and document preparation
- Support the establishment of front-of-house processes and visitor management procedures as the office settles in
- Work closely with facilities, IT, and security teams to support a smooth day-to-day office operation
- Demonstrate cultural awareness and professionalism aligned to Saudi business etiquette, including respectful greetings, formal communication, and appropriate dress standards
- Saudi National (essential)
- Bilingual in Arabic and English, with excellent written and verbal communication skills in both languages (essential)
- Previous experience in a receptionist, front-of-house, office administration, or client services role (essential)
- Advanced IT proficiency, including Microsoft Outlook, Word, and Excel
- Experience within a professional services, corporate, or international office environment, ideally in Riyadh or the wider GCC region, is highly regarded
- Experience supporting a new office opening or establishing front-of-house procedures is an advantage
- Strong interpersonal and client service skills, with the ability to engage confidently with visitors, employees, and external contacts
- Highly organised, detail-oriented, and able to multitask and prioritise in a fast-paced environment
- Sound judgement and discretion when handling confidential information
- Strong cultural awareness and understanding of professional workplace expectations in Riyadh
This is a rare opportunity to join a leading international law firm at the ground level of a new Riyadh office, playing a key role in shaping its front-of-house standards and culture from the outset. You will work within a professional, collaborative, and high-performing environment, with genuine scope to make the role your own as the office grows.
About Barratt Galvin
Established in 2014, Barratt Galvin is a specialist legal recruitment consultancy focused on the Middle East legal market. Laura Barratt, our founder, has been recruiting across the region since 2007, bringing close to two decades of expertise and long-standing relationships with law firms throughout Dubai, Abu Dhabi, Riyadh, Jeddah, and Doha.
We partner with leading international and regional law firms to recruit Lawyers, Legal Assistants, Business Development, Marketing, and HR professionals. We are recognised for our strength in Middle East law firm recruitment and regularly advise on private practice opportunities and broader international law firm business services recruitment across the GCC.
With strong Australian market connections, we support both regional career progression and international relocation.
Barratt Galvin delivers specialist insight, discretion, and access to exclusive opportunities across the Middle East legal sector.
