Admin Assistant/Junior Secretary

Admin Assistant/Junior Secretary

Job Title: Admin Assistant/Junior Secretary
Contract Type: Permanent/Full Time
Location: Sydney
Reference: 2896782
Contact Name: Renee McCarthy
Contact Email: [email protected]
Job Published: February 27, 2019 16:45

Job Description

The Opportunity:

An exciting opportunity presents for an Administrative Assistant/Junior Secretary to join this international law firm. Perhaps you have gained your first 12 months of experience in an administrative role within professional services and are looking for something new? Or maybe you are a recent Graduate from a Business College or Legal Services Diploma? If you are looking for an outstanding entry-level position, this role may be for you.

We are thrilled to be promoting this entry-level Legal Secretary role within one of the most prestigious law firms in Australia.  This law firm represents an international network, ongoing career and skills development, and a hub of culture and diversity.  They offer the best training in the industry, to hone your cornerstone legal secretary skills and set you up for a long and enriching career.

In this role you will support the Senior Legal Secretaries in the group along with fee earners as and when required.  Under their mentorship, you will build your practical knowledge of the following:
  • Diary, email, and travel management utilising Microsoft Outlook and in-house processes;
  • Document management, drafting, e-filing, and binding utilising Microsoft Word and legal client management systems;
  • Preparing documents, presentations and reports and adhering to firm and industry style guides;
  • Recording timesheets and producing weekly and monthly client bills;
  • Telephone management and client liaison;
  • Engaging with internal and external stakeholders and building relevant relationships;
  • Ad hoc administration and PA tasks.
The Requirements:

Listed below are the minimum expectations for technical skills, experience and qualifications which individuals need to meet in order to perform their role:
  • Intermediate proficiency using Microsoft Office Suite;
  • Quick and accurate touch typing skills;
  • Demonstrated organisational skills with the ability to work under delegation and communicate effectively with a variety of people;
  • A polished presentation and friendly, positive attitude;
  • A relevant degree or diploma is not essential but will be highly regarded.

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