We have an exciting role available for an experienced legal assistant who is seeking variety in their day-to-day tasks.
Our client boasts an innovative office environment, promoting teamwork and skill development. Through redesigning their business services function, this firm has transformed how secretarial services are delivered. This model not only facilitates networking and knowledge-sharing opportunities but also encourages secretaries to take on diverse challenges across various teams.
We are currently seeking a Float Secretary to provide cross-practice support. This person will also help to grow the re-designed virtual business services function by offering support to other offices when capacity arises. This role requires a flexible and adaptable approach to tasks, strong communication skills and the ability to manage up and delegate tasks during times when your own capacity is reduced.
Key Responsibilities:
- Provide high-level secretarial support across various teams, adapting quickly to the unique needs of each group.
- Act as a trusted advisor to partners and fee earners, offering consistent and reliable support regardless of team assignment.
- Serve as a role model and mentor to less experienced team members by sharing knowledge and best practices.
- Handle practice group-specific tasks and develop expertise in using specialized tools for global billing, client reporting, and knowledge management support.
- Build rapport with stakeholders efficiently, becoming a trusted and reliable point of contact.
- Proactively anticipate and address potential issues across different teams, taking a proactive approach to problem-solving.
- Ensure the accurate and timely management of billing processes, including matter opening, maintenance, closure, and archiving.
- Coordinate internal and external meetings effectively, ensuring logistical arrangements are seamlessly handled.
- Assist with the organization of complex travel bookings and logistical arrangements for various team members.
- Support ad-hoc projects and team events, demonstrating flexibility and the ability to manage multiple priorities.
- At least 5 years’ proven experience as a Legal Assistant or Secretary, ideally with experience floating across multiple teams.
- Strong knowledge of document management systems such as iManage and proficiency in Microsoft Office Suite.
- Excellent organizational, prioritization, and diary management skills.
- Effective verbal and written communication abilities, coupled with strong interpersonal skills.
- Demonstrated problem-solving skills and the capacity to make informed decisions.
- Flexible and adaptable approach, able to integrate into various teams smoothly and efficiently.
- Friendly, personable, and approachable, with a conscientious and diligent work ethic.
- Ability to remain calm under pressure, eager to learn, and develop further skills within a dynamic environment.
Apply Now!
If you feel that you meet the requirements we would like to hear from you.
Apply via the link below.
Due to the volume of interest only successful applicants will be contacted directly.
Barratt Galvin is an Australian-based legal recruitment business providing law firm resourcing solutions. Collectively, our consultants have over twenty year’s experience placing legal professionals into law jobs locally and internationally.
Based in Sydney, we assist legal professionals looking for legal jobs within Australia, as well as those relocating to or returning from London and the Middle East legal markets.
Our core client base is made up of elite private practice legal teams within mid to top-tier and international law firms. The legal jobs we recruit for include Lawyers, Legal Secretaries, EA/PA, HR, Business Development & Marketing and Office Support.
As recruitment experts in Australia, London and the Middle East we can assist you with your international or local legal job search. Barratt Galvin is focused on providing you access to legal job opportunities that align with your career goals, at the best possible salary level within the market.
